Program Administration

Program Administration is centered around the Management Systems Wheel. This section includes the following:

Program planning
Fiscal management
Facilities, materials, and equipment
Professional development
Hiring

Deliverables & To-Do Lists

Deliverables and Monthly To-Do Lists

This section contains ongoing deliverables and monthly to-do lists by role/content area (current program year only). Center Directors, teaching staff, and family support staff must also review Health, Nutrition, and Safety Deliverables.

These will be updated as needed - please check back for the most up to date version(s)!

All updated 4/22/2021

Center Director Deliverables

Teaching Staff Deliverables

Family Support Deliverables

Health, Nutrition, and Safety Deliverables

Calendars & Schedules

Fiscal

This section contains claim forms, One-Time Funds information, Continuity of Care information, etc. See ELPM Directory and Updates.

Procedures

Claim Forms

ECEAP Claim Form Template

EHS CCP Claim Form Template

HS 412 Claim Form Template

HS 715 Claim Form Template

Other Forms

Continuity of Care Request for Funds

ECEAP Operating Budget Template

ECEAP Staff Compensation Summary

In-Kind Worksheet

One-Time Funds Request

One-Time Funds Request - Site Readiness

HS/EHS COVID-19 One-Time Funds Request

Hiring & Staff Qualifications

Hiring and Staff Qualifications

This section contains Staff Information Forms, Staff Qualifications and Professional Development Plans, and new staff requirements. See ELPM Directory and Updates.

Staff Information Forms

New Staff || Staff Departure || Staff Contact Info Updates ||

Staff Grant/Program, Location, or Position Change || Document Uploads Only

Procedures

Forms

Staff Member Safety Plan

Medical Release Form

Verification of Parent Participation

New Staff Checklist

Professional Development Plan

Professional Development Plan Update

Sample Job Descriptions

Professional Learning

Volunteers & Substitutes

Volunteers and Substitutes

This section contains information for volunteers and substitutes. See ELPM Directory and Updates.

Procedures

Forms

Volunteers and Substitutes Orientation Checklist

ECEAP Volunteer Sign-In Sheet

HS/EHS In-Kind Volunteer Services Sign-In Sheet

In-Kind Professional Services and Donations

Site Approvals & Slot Movements

Site Approvals and Slot Movements

This section contains information on approvals for new sites and/or classrooms and moving slots. See ELPM Directory and Updates.

Request New or Relocation of Classroom/Site

Forms

Once you have received approval from Implementation Team, work with your Team Manager to complete the appropriate Site Approval Form for your Center:

ECEAP Site Approval Form

HS/EHS Site Approval Form

Inventory

Center Inventory

Use the following forms as directed in the Center Inventory Procedure. Email any supporting documentation and/or questions to Jayme Estep, Systems Manager, Operations.

Report New Inventory Item(s) || Request to Transfer/Sell/Dispose Item || Report Item Lost/Stolen

See ELPM Directory and Updates.

In This Section

Program Administration

Deliverables & To-Do Lists

Deliverables and Monthly To-Do Lists

Calendars & Schedules

Calendars and Schedules

Procedures

Forms

Fiscal

Fiscal

Procedures

Claim Forms

Other Forms

Hiring & Staff Qualifications

Hiring and Staff Qualifications

Staff Information Forms

Procedures

Forms

Sample Job Descriptions

Professional Learning

Professional Learning

Procedures

Forms

Volunteers & Substitutes

Volunteers and Substitutes

Procedures

Forms

Site Approvals & Slot Movements

Site Approvals and Slot Movements

Forms

Inventory

Center Inventory

Procedures

ECEAP: Refer to the Initial Inventory Email and 3/25/21 E-Alert.